To use the BATCH MEDICARE CLAIMS function, you must first turn on this processing within Document Parameters (CONFIGURE SYSTEM SETTINGS > SYSTEM > DOCUMENT PARAMETERS.) Medicare functions are only available for Australian Clinics. Once Medicare processing has been turned on, you have entered the patient's Medicare Information on their patient file and have edited Physician files to include Medicare Information, you will be able to have all the Medicare functionality within an Invoice.
In most cases, patients will pay for their services and products in full and recoup those costs from Medicare directly. In these cases, the Invoices that are 100% funded by Medicare do not need to be batched here. In the cases where the clinic will be paid by Medicare for the Invoice, batching the Medicare Claims here will allow for much easier payment receipt from Medicare that are based on the batch number.
You can link a manually entered batch number below to include a specific invoices to be marked within a batch.
The screen prompts are:
BATCH TRX# - Enter the Batch Trx# manually.
SPECIALIST - Select the Specialist. (** Note - In MAINTAIN SPECIALIST the Medicare information per specialist must be entered prior to Batching the Transactions.)
LOCATION - Select the location for this Batch.
PATIENT TYPE - Select if you are creating a Batch for Medicare or DVA patients.
A list of all the Medicare fully-funded invoices will appear.
Check which invoices to include in this Medicare Batch and press OK.
A print-out will display, showing which invoices have been included in this Medicare batch. When finished with the report, close the report window. You will be given the option to CANCEL the Medicare batch. Click NO to not cancel the batch and proceed normally.
When receiving a Medicare payment within RECEIVE PAYMENTS, an extra field called "Medicare Batch Number" will now appear where the Batch number can be entered. The user will be presented with just the fully funded invoices related to that batch number.