Select Bills Computer Checks |
  
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The SELECT BILLS program can be utilized in a variety of ways:
1.To issue a computer check to a single vendor.
2.To issue a computer check for several vendors.
3.As an automatic check run.
The screen prompts are:
ALL LOCATIONS - When this box is checked, the description ALL LOCATIONS will display. Individual locations for bill selection cannot be selected when this is checked. (Location permissions are based on Application User set up.)
LOCATION - From the drop-down list, select the location for which you wish to run the report. (Location permissions are based on Application User set up.)
DUE ON OR BEFORE - Press Enter to accept today's date or enter the date for payment. Bills which are past due and currently due as of this date will be selected. (This date can be different from the check date). You assign the check date later when printing checks.
CLEAR PENDING PAYMENTS - When this box is checked, a fresh selection can begin. When re-selecting the bills, the system builds a new list of all unpaid bills. Any previous selections will be discarded as they would be considered “edits” or “worksheets.” When printing computer checks, the last selection will be the one used to issue the checks.
When this box is unchecked, the user can continue with the previous selection (for example, if you are selecting bills for payment and must temporarily leave the screen, it is possible to leave and later return to this screen and continue). The selection procedure becomes a “worksheet” or “edit” and does not become finalized until the checks are printed.
You may discard the selection at anytime (before the checks are finalized) and begin again by clearing your pending payments.
A grid window will display and allow you to add new payments against any open bills.
This display window will show all open bills waiting to be paid as of the date which was previously indicated. Click the line representing each bill you wish to pay with this check run. As each bill is clicked, the PAYMENT field will default to paying the full amount due. The user can click on any line in the payment column to edit the amount needed to pay on each bill. Once the desired bills that you wish to pay have been selected (and the payment amounts for each bill have been confirmed), click CONTINUE once for each line you are selecting.
Now your checks will be waiting to print in the PRINT COMPUTER CHECKS option.