Funding Sources (Co Payers) |
  
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Funding Sources are defined as both third party co-payers and/or insurance companies. By creating Funding Sources, users can apply the Funding Sources and their receivables separately on an invoice.
To ADD new funding sources, click ADD. Examples of Funding Sources are AVDP/ HASP/ VAC/ ACC, or any funding source that will pay part or all of your patient's accounts receivable balance.
To view or change an existing funding source, click CHANGE and select a funding source from the drop-down list.
The screen prompts are:
FUNDING SOURCE - Enter the name of the funding source in this field.
ACCOUNT NUMBER - Enter the funding sources account number or click the 
button to search for an existing account. If adding a new funding source, the account number will automatically be assigned. Account numbers are used to track outstanding receivable amounts for funding sources.
ADDRESS LINE 1 and 2 - Enter the address of the funding source. Use line 2 if more space is needed.
CITY - Enter the city of the funding source.
PROV/STATE - Enter the province or state of the funding source.
POSTAL/ZIP - Enter the postal or zip code for the funding source.
(*** NOTE *** If a Funder's address is edited, you will be prompted to archive the old address information. This will allow old documents to be reprinted with the applicable address information as it was at the time of creation.)
PHONE NUMBER - Enter the area code and phone number of the funding source.
FAX NUMBER - Enter the area code and fax number of the funding source.
CONTACT INFORMATION - Click the
button to enter additional information regarding the funding source.
STATUS CODES - Click the button to enter status codes for this funder. Status codes are designable for each individual funder to track the progress of funder applications and receivables. Users will be able to select a funder status code from an available pick list on an invoice once configured.
Click the ADD button to add a new Status Code for this funder (examples of Status Codes are "submitted application", "application approved" "funding received").
Check "Mandatory Reason" if a reason must be selected from a pick list when selecting this Status Code.
Check "Mandatory Follow-up" if a follow up date must be entered when selecting a funding status on an invoice.
Click the "Reason" to add available Reasons to select from for this Status Code.
Click the ADD button to add a new Reason for this Status Code.
Click a selected Reason and click the CHANGE button to edit an existing Reason from this Status Code.
Click a selected Reason and click the DELETE button to delete an existing Reason from this Status Code.
Click the "Inactive" check box to make this Status Code inactive and no longer selectable on a funder.
Click the CONTINUE button to save your changes or CANCEL to return to the previous screen.
NOTES - Click the NOTES icon at the top to enter notes regarding the funding source.
3RD PARTY CODES - Canada & New Zealand: From the available options, select which codes are to appear on 3rd party invoices for this funding source. All Other Countries: To associate funder's pricing code options to a funder, check the box and select the price list for this funder. (Note the price list selected must already exist within Product Price List Codes.)
FUNDING CODE - If this funder is associated to a funding code (and related price list) select that funding code here.
INVOICE FINALIZATION REQUIRED - If patients require a trial period on a sale or invoice before billing a 3rd Party Funder, selecting YES will ensure that 3rd Party Funder Accounts Receivable balances are not applicable until the invoice has been "Finalized" via the Finalize Invoice (New Zealand Only) SALES, REPAIRS & ORDERS > FINALIZE INVOICE.
SUPPRESS INVOICE DETAILS(New Zealand only) - Check this field if 3rd Party Invoices to this funder are only to include a total balance due from the funder and not include any unit or extended pricing.
IMPORT FUNDER PAYMENTS - Is a tool designed for clinics who participate in a third party paying them a portion of the client balance, but for a fee that reduces the receivable a clinic will receive as a deposit. Funder balances imported will go directly to DC2, into the bank as the full amount when imported (without being shown/ reconciled in DC1) and then in DC3 the bank will be reduced by the taxes and fees that were deducted from the entered receivable.
METHOD - Select which Method of Payment to be used for Funder Payment Imports. (Note - this Method of Payment must be configured to use EXPORT DETAIL.)
TAX ACCOUNT - Enter the G/L account to be used in DC3 that will reduce the receivable for taxes related to a Funder Payment Import.
FEE ACCOUNT - Enter the G/L account to be used in DC3 that will reduce the receivable for fees related to a Funder Payment Import.
Checking INACTIVE will prevent this funding source from being shown in respective drop-down lists in the future.
Click DELETE to delete a funding source.
Click SAVE to store any changes.
Click EXIT to close the window.