Accounts Receivable Start Up |
  
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Start-Up invoices are to be entered for each patient and 3rd Party Funder who has an Accounts Receivable balance due as of the go-live date with Manage. This will be the day your clinic switches from your old system to Manage. Your patients must all have been entered or converted into Manage in order to use this utility. All unpaid invoice balances are entered directly into the Accounts Receivable sub-ledger using this special start-up program. After balancing opening entries have been entered in this menu option, there will be no need to access this menu option again.
For each patient, determine which invoices are outstanding and how much is owing on each invoice. This special start-up program shows a running account balance total of all invoices owing for patients as of Manage go-live.
The screen prompts are:
PATIENT NUMBER - Enter a patient number for the record selection. Click the search tool to search for a specific patient.
ACCOUNT BALANCE - The current account balance will display. This field is view only.
Click ADD to begin entering start-up invoices. You will be prompted for:
DOC DATE - Type in the date of the invoice (typically a date prior to Simply Hearing OMS go-live).
DOC# - Type in the document number of the outstanding invoice.
LOC - From the drop-down list, select the location for which you wish to enter the invoice.
AMOUNT OWING - Enter the outstanding amount on the invoice. If the invoice has been partially paid, enter only the amount still owing. To enter a credit invoice, type in the amount as negative.
To edit an existing start-up invoice, click CHANGE. To delete an existing start-up invoice, click DELETE.
When the invoices have all been entered for this customer, click CONTINUE twice (once to accept the line entry, and once to accept the patient). Be sure to visually check that the Patient's Account Balance is correct before proceeding with the next patient.
Click SAVE to store changes. Click the EXIT icon to close the window.